E-maili listid ja hulgi e-mailide saatmine

E-maili listide haldamine

Listi (distribution list) omanik saab Outlooki kliendis muuta selle liikmeid järgnevate sammudega.

Siseportaalists leiab ka erinevate listide nimekirjad: E-maili listid - TalTech siseportaal

Owner of a list (distribution list) can change its members in the Outlook client with the following steps.

From intrantet you also can find lists: Lists - TalTech siseportaal

Ava Outlook settings

Open Outlook Settings

Klõpsa Outlooki paremas ülanurgas Seaded (hammasratta ikoon).
Seadete menüüs vali vasakult General → Distribution groups.
Paremal kuvatavas vaates vali visit this portal (vt pilti), et avaneks Microsoft 365 leviloendite halduseportaal.
https://admin.exchange.microsoft.com/?page=groups&form=owa_groups#/
Distribution groups I own vaates näed oma hallatavaid leviloendeid.

Vali loend, mida soovid muuta
Vali Members:
- Add members – lisa uusi liikmeid.
- Remove members – eemalda olemasolevaid liikmeid.
- Kontrolli ja muuda saatmise sätteid (nt kes võivad gruppi saata).
Salvesta muudatused.

In the top right corner, click Settings (gear icon).
In the settings menu, select General → Distribution groups from the left panel.
In the view on the right, click visit this portal (see image) to open the Microsoft 365 distribution list management portal.
https://admin.exchange.microsoft.com/?page=groups&form=owa_groups#/
In the Distribution groups I own view, you will see the distribution lists you manage.

Select the list you want to modify
Select Members
- Add members – add new members.
- Remove members – remove existing members.
- Sending settings – adjust who is allowed to send to the group.
Save your changes.

Listidesse saab lisada ainult @taltech.ee aadressitega kontakte.

Only contacts with @taltech.ee addresses can be added to the lists.

Kui on vaja saata paljudele inimestele korraga infot e-mailiga ja vastavat meililisti ei ole

If you need to send information to many people by e-mail at the same time and there is no corresponding mailing list

Ühenda Word dokument (kirja sisu) ja Excel ( nimede ja aadresside fail) vajutades Select Recipients - Use an Existing List ..
vali nimesid ja aadress sisaldav Excel fail - Open

Combine the Word document (content of the letter) and Excel (file of names and addresses) by pressing Select Recipients - Use an Existing List ..
Select Excel file containing the Names and address - Open

Kirjuta maili sisu vajadusel saad lisada Excel-ist näiteks nimesid kasutades Insert Merged Field

Siis iga saadetud kirja puhul saab Excel-i - tulba pealkirjade valikust lisada väljasid mis iga saadetud kirjas on erinev (Word kirja sisu vaates näiteks - Tere «eesnimi» )

If necessary, you can add the contents of the email from Excel, for example names using the Insert Merged Field

For each sent letter, you can add fields that are different in each sent letter from the selection of column headings in Excel (in the Word letter content view, for example - Hello «first name»)

Kui kiri valmis saad katsetada kas kirja sisestatud väljad töötavad - vajutades Preview Results
vahetab kirja sees lisatud väljad näiteks «eesnimi» isiku nimega

When the letter is ready, you can test whether the fields entered in the letter work - by pressing Preview Results
replaces the fields added inside the letter, for example, «first name» with the person's name

ledki valmis massilist postitust tegema - siis vajuta Finish & Merge
- Valik - Send E.mail messages avab dialoog akna
- To: rippmenüüst vali Excel-i tulba pealkiri kus asuvad saajate e-maili aadressid
- Subject line: Kirjuta e-maili pealkiri
VAJUTADES OK HAKKAB SAATMA JÄRJEST MEILE OUTLOOKI KASUTAJAKONTO NIMEL

Now you are ready to make a mass post - then click Finish & Merge
- The option - Send e-mail messages opens a dialog window
- To: from the drop-down menu, select title of the Excel column where the e-mail addresses of the recipients are located
- Subject line: Write the title of the e-mail
PRESSING OK WILL START SENDING US ON THE OUTLOOK USER ACCOUNT NAME