Moodle-Digikogu (ENG)

The Moodle-Digikogu interface allows the student to upload their thesis to Moodle so it could be later on sent to Digikogu.

To use the Digikogu interface, you must have a thesis course in Moodle. If you do not have an existing thesis course in Moodle, it can be ordered from the Education Technology Center by sending the following information to moodle@taltech.ee:

• Name of the thesis course
• Institute
• Role assignment (lecturer, digital collector)

To use the interface in an existing thesis course, please contact moodle@taltech.ee.

IMPORTANT! When using the Moodle-Digikogu interface it is important NOT TO CHANGE the following forms:

• Juurdepääsupiirangu vorm
• Juurdepääsupiirangu alus fail
• Lõputöö esitamise vorm
• Lõputöö täisteksti fail
• Lõputöö lisad
• Lõputöö lühikokkuvõtte fail

Any changes made in the forms can cause the malfunctioning of the interface.

Submitting a thesis to Digikogu

To submit the final version of the thesis to the Digikogu, the student must:

1. Upload the full text file of the thesis.
2. Upload thesis attachments (if any).
3. (Optional) If an access restriction has been set for the thesis, the access restriction form must be filled in and uploaded:
   1. the access restriction document approved by the dean / director of the educational institution and digitally signed, and the access restriction data;
   2. short summary of the thesis.
4. Fill in the thesis submission form.

Thesis submission form

EKRAANIVIDEO: vormi täitmine

The following files can be uploaded alongside the thesis submission form:

The lecturer can provide feedback on the full text file, appendices, and the summary file of the dissertation. It is not possible to give feedback on the dissertation submission form. For that, feedback can be provided in the 'Submitted Thesis' view.
EKRAANIVIDEO: tagasiside andmine

Access Restriction Form

Access to the thesis may be restricted if the thesis contains a state secret, a business secret, information kept secret under the Personal Data Protection Act, unpublished materials or other classified information. In order to apply for a restriction on access, the author of the work must submit to the dean / director of the educational institution an application approved by the supervisor to establish restrictions on the publication of the dissertation. The access restriction must be set before submitting the dissertation for defense.

If the student has applied for a restriction on access to the dissertation, the access restriction module (access restriction master file) and access restriction data approved and digitally signed by the dean / director of the educational institution must be submitted in the access restriction module. In the case of a restricted dissertation, only a summary of the dissertation will be published in the Digikogu.

In the form of an access restriction, you can specify which date access restriction applies. After the date, all thesis files will be published in the Digikogu. Until the date you enter, only a summary will be displayed in the Digikogu.

Approval of access restriction

The teacher gives feedback to the access restriction file submitted by the student, whether the saved access restriction form and the file are taken into account when sending the thesis to the Digikogu. Feedback can be provided in the '__________' view.

If the requested access restriction is not approved for any reason, the teacher must delete the submitted access restriction form and the submitted file.

EKRAANIVIDEO: kuidas kustutada

Once the thesis has been submitted to Moodle thesis course

the student will be able to:

• check the submitted data. If the data needs to be corrected, it is possible to return to the appropriate form.
• read the feedback left by the teacher on the entered data
• see information on whether the thesis has been sent to Digikogu

the teacher can (in the 'Submitted Thesis' view):

• Add / edit course data by clicking the "Edit course data" button
• View all theses submitted for this Moodle course
• Sort the theses by the fields 'Student', 'Matriculation number', 'Supervisor(s)', 'Title', 'Date of defense' by clicking on the title of the corresponding column
• Search for theses by name, defense date. You can select the appropriate functionality from the drop-down menu and then enter the text
• Give feedback on theses. You can select the appropriate functionality from the drop-down menu. You can then write a feedback comment. In the 'Select' column, select the students for whom you want to leave the corresponding feedback. The 'Enter feedback' button must be pressed.

EKRAANIVIDEO, kuidas anda tagasisidet

the digital collector has (in addition to the rights of a teacher) the right to:

• Add protection dates to submitted dissertations, select the date in the 'Enter defense date' field from the drop-down menu, select the dissertation to which you want to add the corresponding protection date in the 'Select' column and click the 'Enter defense date' button.
  SCREEN VIDEO?
  Send the submitted dissertations to the digital collection by selecting the dissertations in the "Select" column and clicking "Send to digital collection".