Majanduskulude aruanne ja dokumendid / Expense report and documents

Owned by Aliina Seppo
Last updated: 22 November 2023
2 min read

Sissejuhatus / Introduction

Majanduskulude aruande koostamiseks, kuludokumendi edastamiseks ja majanduskulude aruande kinnitamiseks on siseportaalis majanduskulude moodul.
Majanduskulude aruandele lisatud kuludokumendid digiteeritakse.
TalTech ostab kuludokumentide digiteerimise teenust väliselt partnerilt – CostPocket’ilt.
Majanduskulu tegemise lepib töötaja kokku oma vahetu juhiga. Majanduskulude moodul võimaldab töötajal koostada majanduskulude aruande.

Töötaja saab aruande esitada, kui kõik vajalikud tegevused on tehtud. Vajadusel saab töötaja paluda aruande korrastamisel abi juhiabilt.

There is an expense module in the internal portal for preparing the expense report, transmitting the expense document(s) and approving the report.
The expense documents attached to the report are digitized –
TalTech buys expence document digitization service from an external partner CostPocket.
First of all, the employee agrees on the economic expenditure with one’s immediate manager. The module in self service allows the employee to prepare an expenses report in details.

The employee can submit the report when all necessary actions have been taken. If necessary, the employee can ask the assistant manager for help in organizing the report.

Aruanne / Report

Majanduskulude aruande esitamisel on kaks toimingut:

  • aruande loomine,

  • kuludokumentide digiteerimine.

Majanduskuluade ruannet saab esitada, kasutades

  • siseportaali iseteeninduses majanduskulude moodulit;

  • veebirakendust;

  • mobiilirakendust.

Märkus: raamatupidamiseeskirja kohaselt võid jooksva kuu kulusid esitada kuni järgmise kuu viienda kuupäevani.

There are two steps in submitting an expense report:

  • report creation,

  • digitization of expense documents.

An economic cost report can be submitted using

  • economic costs module in self-service of the internal portal;

  • web application;

  • mobile application.

Note: according to accounting policies and procedures, you can submit the current month's expenses until the fifth day of the following month.

Kulu ja tasumist tõendavad dokumendid / Expence and payment documents

Kuludokument on ostu tõendav dokument, mis näitab detailselt

  • mida osteti,

  • mis brutohinnaga osteti, seejuures on välja toodud selle ostuartikli netosumma ja käibemaksumäär,

  • originaalvaluutat,

  • mis ettevõte müüs – dokumendi väljastaja nimi ja registreerimisnumber,

  • dokumendi numbrit.

Kuludokumenti nimetatakse ka ostutšekiks, kviitungiks, arveks.

Kuludokument digiteeritakse, st andmed kuludokumendil muudetakse masinloetavaks.

Tasumist tõendav dokument on dokument, mis tõendab, et ostja tegelikult ka sellise kulu tegi:

  • kaardimaksekviitung;

  • maksekorralduse koopia;

  • pangakonto väljavõte.

Tasumist tõendavat dokumenti ei digiteerita, kuid see lisatakse aruandesse manusena kuludokumenti kirjeldava info juurde (pildina, pdf-ina).

The expense document is a document proving the purchase, which shows in detail

  • what was bought

  • which was purchased at the gross price, while the net amount and VAT rate of this purchase item are stated,

  • original currency,

  • which company sold - the name and registration number of the issuer of the document,

  • document number.

An expense document is also called a purchase receipt, receipt, invoice.

The cost document is digitized, i.e. the data on the cost document is made machine-readable.

A document proving payment is a document that proves that the buyer actually incurred such an expense:

  • card payment receipt;

  • a copy of the payment order;

  • bank statement.

The document proving the payment is not digitized, but it is added to the report as an attachment to the information describing the expense document (as a picture, as a pdf).