Sharepoint jagamise põimõtted / SharePoint File Sharing – Default Settings and Exceptions

Vaikimisi võimaldab SharePoint faile jagada ainult valikuga “Share with specific people”, st failide jagamine on lubatud konkreetsete isikutega.

Ei ole lubatud:

• kogu organisatsioonile lingiga jagamine

• jagamine “Anyone” tasemel (avalikud lingid)

Erandid ja lisavõimalusi tuleb taotled siit: https://taltech.atlassian.net/servicedesk/customer/portal/14/group/34/create/391

Iseteenindusportaali kaudu on võimalik taotleda SharePointi lehe lisamist erandite nimekirja, kus on lubatud organisatsioonisisene lingiga jagamine (People in the organization with the link).

Kasutusotstarve:
Sisemised töögrupid ja üksused, kes soovivad faile vabalt jagada TalTechi siseselt, kuid mitte väljapoole organisatsiooni.

Oluline teada:
Organisatsioonisisene jagamine nõuab kasutaja teadlikkust, kuna „organisatsiooni sees“ hõlmab ka tudengeid. Enne lingiga jagamist tuleb hinnata, kas failide sisu on sobilik kõigile organisatsiooni liikmetele.

Samuti on iseteenindusportaali kaudu võimalik taotleda SharePointi lehe lisamist gruppi, kus on lubatud anonüümse lingiga jagamine (Anyone with the link), mille maksimaalne kehtivusaeg on kuni 180 päeva.

Kasutusotstarve:
Projektid ja olukorrad, kus on vajalik ajutine, laiaulatuslik failijagamine väljapoole organisatsiooni, kuid kontrollitud kestvusega.
Selline seadistus aitab tagada, et ükskõik kes ei saa ükskõik mis ajahetkel hiljem ligipääsu SharePointi lehel sisalduvale infole.

Oluline teada:
Anonüümse jagamise kasutamisel vastutab kasutaja selle eest, et:

• jagatav sisu on mõeldud välistele osapooltele

• ligipääs on ajaliselt piiratud ja vastab projekti tegelikule vajadusele

By default, SharePoint allows file sharing only with the option “Share with specific people”, meaning files can be shared with explicitly defined individuals.

Not allowed by default

• Sharing via a link with the entire organization

• Sharing at the “Anyone” level (public or anonymous links)

Exceptions and additional sharing options must be requested via the self-service portal: https://taltech.atlassian.net/servicedesk/customer/portal/14/group/34/create/391

Through the self-service portal, it is possible to request that a SharePoint site be added to an exception list where organization-wide link sharing is allowed “People in the organization with the link”).

Intended use: Internal working groups and units that need to share files freely within TalTech, but not outside the organization

Important to know: Organization-wide sharing requires user awareness, as “within the organization” also includes students. Before sharing via a link, the content owner must assess whether the file content is appropriate for all members of the organisation

It is also possible to request, via the self-service portal, that a SharePoint site be added to a group where anonymous link sharing is allowed (“Anyone with the link”), with a maximum validity period of up to 180 days.

Intended use: Projects and situations that require temporary, broad file sharing outside the organization, with controlled duration

This setup helps ensure that access to information stored on the SharePoint site is not available indefinitely and cannot be accessed at an arbitrary point in the future.

Important to know: When using anonymous sharing, the user is responsible for ensuring that:

• The shared content is intended for external parties

• Access is time-limited and corresponds to the actual needs of the project