5. Award a contract

Lepingu täitmise kuupäev – the duration of the contract is already indicated when the low-value procurement was initiated, e.g. 20 days after awarding the contract. This has to be relied on.

Lepingu allkirjastamise kuupäev – the date when the contract has received the last signature or if no separate contract has been signed (the sum is 9,999.99 or less) then relying on the conditions of the acceptance of the tender. The contract is considered signed by sending a notification about declaring the winner. I.e. if there is no separate contract, enter the date when the winner got the message that their tender was chosen as the date of signing.

1. search box (by the number of the contract or the company)

2. section ‘Minu vastutusel’ (Under my responsibility; if the document and/or the workflow is not concluded)

3. ‘Otseteed’ (Shortcuts; if you have saved the folder of your unit’s contracts as a shortcut)

4. ‘Dokumendiregister’ (Document registry) → ‘Dokumentide loetelu’ (The list of documents) → ‘12 Lepingute haldamine’ (The management of contracts) -> ‘12-1 Lepingud (võlaõiguslikud, haldus- ja asjaõiguslepingud, v.a rektori kinnitatud tüüpvormide kohased lepingud’ (Contracts (contracts under the law of obligations, contracts under public law and real right contracts, excl. contracts based on the standard contracts approved by the Rector)) → the folder of your unit

   

If you move to the contract from the notification about the workflow/task, you have to reach the page that has ‘Metaandmed’ on it; for this click on the row where the object of the workflow is, e.g.

You can find more precise guidelines: https://portal.taltech.ee/wiki/show/en:arrangements:document_management:main

This will open a dialogue box where you can use the arrow to open a drop-down list of contact persons:

Choose the new contact person from the drop-down:

Another option is to click on Lisa kontakt (add a contact):

In case there are two contact persons, the second person will automatically be added and if necessary, you can remove the first contact with the button Eemalda:

If you need to add a completely new contact person who is not yet in the system, you have to go to the page ‘Partnerid’ at first:

and change the information of the partner there (see 0. Partners in this guide)

This will open a dialogue box where you have to first choose a reason:

then add also a more precise explanation/justification in the text box below:

If you are sure that you wish to cancel the low-value procurement, click on Tühista; if you do not want to cancel the low-value procurement after all, choose Loobu.

See the 3rd column on the page 7. Other operations for more precise information and guidelines.

If there is a typo in the data, you can just enter the correct data under the outcome of the contract and you do not have to add a separate annex to the contract if there are no substantive changes, but a correction of an error, bringing into conformity with the tender. If you wish, you can add a comment about it when you enter the outcome data. If you accidentally add a wrong Delta link, you can also add the correct link to the comment field.

Konkursi võitja on selgunud. Palun vormistage leping! – The winner of the competition is selected. Please finalise a contract!

Muudatuste ajalugu – Log of changes

Vormista võitjaga leping – Finalise the contract with the winner

Tühista väikeost – Cancel the low-value procurement

Muuda pakkujaid – Modify the tenderers

Pakkujad – Tenderers

Haldajad – Managers

Võitja – Winner

Pakkumus – Tender

Pakkuja – Tenderer

Esitamise kuupäev – Date of submission

Maksumus KMta – Value without VAT

Sisu – Content

Vormista leping – Finalise the contract

Lepingu täitmise kuupäev – The term of performance of the contract

Lepingu allkirjastamise kuupäev – The date of signing the contract

Delta URL Kopeeri dokumendi URL, avades Deltas dokumendi metaandmete vaates olev ikoon Vaata dokumendi URLi. – Copy the URL of the document by opening the icon Vaata dokumendi URLi on the metadata page of the document in Delta.

Kommentaar – Comments

Salvesta – Save

Loobu – Quit

Saad vajadusel muuta lepingupartneri kontaktisikut. Palun arvesta, et lepingupartneril peab olema vähemalt üks kehtiv kontaktisik. – You can replace a contact person of a partner if necessary. Please bear in mind that a partner has to have at least one valid contact person.

Pakkujat ei saa eemaldada antud staatuses väikeostult. – A tenderer cannot be removed from a low-value procurement with this status.

Eemalda – Remove

Lisa kontakt – Add a contact person

Muuda – Change

Väikeostu tühistamine – Cancelling the low-value procurement

Tühistamise põhjus – The reason for cancelling

Vali üks – Choose one

Hankija loobus – The contracting authority withdraws.

Võitjaga ei jõudnud kokkuleppele – No agreement could be made with the winner.

Kas oled kindel, et tahad väikeostu tühistada? Palun lisa põhjendus. – Are you sure you wish to cancel the low-value procurement. Please add a justification.

Tühista – Cancel