Until the invitation to submit a tender is sent, the low-value procurement has the status ‘Ettevalmistamisel’ (In preparation):
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f. Select the term of performance of the contract (days, weeks, months, a date or a date span).
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To progress to the next page, click on the button Edasi on the lower left corner:
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To select the economic operator to whom to send the invitation, click on the company’s name. (You cannot choose multiple tenderers at once, repeat this until sufficient number of tenderers has been added to the low-value procurement.)
If you accidentally added a wrong company or wish to remove a tenderer for some other reason, click on the X:
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If you accidentally selected a wrong contact person or wish to remove a contact person for some other reason, click on Eemalda:
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If you cannot find a suitable tenderer from the list, you can use the button Lisa uus partner on the right side to create a new partner:  This will open a dialogue box where you have insert data into all text boxes with a red asterisk (*). Finally, click on the button Loo partner. If you for some reason do not want to create a new partner after all, choose Loobu.   |
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If a suitable company exists but the appropriate contact person is not in the list, you have to modify the tenderer by clicking on Muuda:  This will open a dialogue box which shows the existing contact(s) at first, scroll down until you reach the button Lisa uus kontakt:  This will load a form where you can enter the details of the new contact person, to save the new contact, click on the button Muuda partnerit. If you do not wish to save your changes, choose Loobu.  |
If you have the tenderers in place, you can move to the next page by clicking on the button Edasi.
Employees ('Töötajad')
Here you can appoint the employee responsible for the low-value procurement, the responsible unit and managers.
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Managers have access to the low-value procurement and will get email notifications about the low-value procurement. Adding managers is voluntary (you do not have to assign appoint managers). A manager could be someone from your unit, e.g. the head of the unit, a co-worker who is involved with the purchase, etc.
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 Translation of the email: You have a new message from Tallinn University of Technology: You have been appointed a manager of the low-value procurement number of the low-value procurement beginning with the letter V ‘name of the low-value procurement’. You can see the low-value procurement here: Väikeostude keskkond (the link to the environment) This email has been sent automatically. Please do not reply to it. |
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NB! The responsible employee cannot be from the Procurement Division! It is not necessary to add the employees of the Procurement Division as managers, as the Procurement Division can already see all of the low-value procurementprocurements. |
If you are done adding the employees, click on the button Edasi.
Overview ('Ülevaade')
The last page to open is ‘Ülevaade’ (overview) where you can see all of the details of the low-value procurement. Please be careful to double-check here that all details are correct. If necessary, you can go back and make corrections.
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If you have entered all details and you are sure of their correctness, click on Saada (send):
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Minu väikeostud – My low-value procurements Loo uus väikeost – Create a new low-value procurement Ettevalmistamisel – In preparation Pakkumuste ootel – Pending tenders Hindamisel – In evaluation Leping sõlmimisel – Pending a contract Leping täitmisel – Contract performance Lõpetatud – Completed Tühistatud – Cancelled Kõik – All Väikeostu andmed – The details of the low-value procurement Nõuded – Requirements Osalejad – Participants Töötajad – Employees Ülevaade – Overview Uus väikeost – New low-value procurement Nimetus – Name Sisesta nimetus – Enter a name Loo väikeost – Create a low-value procurement Loobu – Quit Tegevusvaldkond / CPV kood – Area of activity / CPV code
Sisesta valdkond või kood – Enter the area of activity or the code Vali CPV – Choose the CPV Tegevusvaldkonna CPV koodi valimine – Selection of the CPV code of the area of activity Asjad – Supplies Eriteenused – Specific services Sotsiaalteenused – Social services Teenused – Services Ehitustööd – Works Eeldatav maksumus KMta – Estimated value without VAT
Nähtav pakkujale – Visible to the tenderers
Info toetuse kasutamise kohta – Information about using subsidy funds (grants)
Pakkumuste esitamise tähtaeg – Time limit for submission of tenders
Pakkumuste jõusoleku aeg (päevades) – Period of validity of tenders (in days)
Pakkumuste jõusoleku tähtaeg – Time limit for validity of tenders
Lepingu täitmise tähtaeg – Term of performance of the contract
Päevades – In days Nädalates – In weeks Kuudes – In months Kuupäev – A date Kuupäevade vahemik – A span of dates (e.g. 10.02–15.02) Edasi – Next Salvesta – Save Kustuta – Delete Nõuded – Requirements Sisu – Content Soovitud toote/teenuse/töö kirjeldus – Description of the desired supply/service/works Manused – Attachments
Lohista fail(id) siia või laadi arvutist – Drag the file(s) here or download from the computer (Faili suurus kuni 32MB) – (File size up to 32MB) Tagasi – Back Pakkujad – Tenderers Lisa uus partner – Add a new partner Partnerid – Partners
Otsi partner – Find a partner Muuda – Modify Vali üks – Choose one Eemalda – Remove Uus partner – New partner Ettevõtte nimi – Name of the economic operator Registrinumber – Registry code Riik – Country Täpsustav info – Additional information Kontaktid – Contacts Isiku nimi – Name of the contact person Email – Email address Telefon – Phone number Aktiivne – Active
Lisa kontakt – Add a contact person Muuda partnerit – Apply changes to the partner Vastutav töötaja – Responsible employee
Vastutav üksus – Responsible unit
Otsi üksust – Find a unit Haldajad – Managers
Otsi töötajat – Find an employee Üldandmed – General information NR – number, No. CPV kood – CPV code Eeldatav maksumus pakkujale nähtav – Estimated value visible to the tenderers Jah – Yes Ei – No Kasutatakse toetusi – Subsidy/grant funds used Konkurentsi puudumise põhjendus – Justification for the lack of competition Staatus – Status Staatuse põhjus – Explanation of the status Selgitus – Explanation Loomise aeg – Time of creation Looja – Initiator Manus – Attachment Muudatuste ajalugu – Log of changes Haldajad puuduvad – No managers Saada – Send Saada partneritele kutse – Send the invitation to the partners Oled sa kindel, et soovid pakkumuskutse välja saata? Info saadetakse kõikidele seotud partneritele. – Are you sure you wish to send out the invitation to submit a tender? The information will be sent to all the partners added to the low-value procurement. Sul ei ole 3 pakkujat. Ka väikeostu korral peab hanke algataja järgima RHS §-s 3 sätestatud põhimõtteid, sealhulgas saavutama hanke eesmärgi mõistliku hinnaga, tagades konkurentsi korral vähemalt kolme pakkumuse võrdlemise teel parima võimaliku hinna ja kvaliteedi suhte. Kui võrreldakse vähem kui kolme pakkumust, peab hanke eest vastutav isik põhjendama konkurentsi puudumist. – You do not have three tenderers. Even The procurement initiator shall, in case of a low-value procurement as well, the procurement initiator shall observe the principles set out in § 3 of the PPA, including achieve the objective of the procurement at a reasonable price by ensuring, in the event of competition, the best price-quality ratio by comparing at least three tenders. If less than three tenders are compared, the person responsible for the procurement must provide reasons for absence of competition. Sisesta põhjendus … – Insert a justification |
