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- You can use the services provided by the proposal writing service team of the Research Administration Office (see also Chapter “Proposal writing service provided by the Research Administration Office“);
- You can use the service provided by the partners under the project writing framework agreement;
- You can write the proposal yourself, involving action consultants if necessary, e.g. to familiarise yourself with the eligibility criteria, etc.
In any case, no later than 3 14 days before the deadline for submitting the proposal to the funder, the proposal approved by the data shall be submitted on project proposal form. The head of the applicant’s structural unit in conformity with the respective internal procedures shall be submitted for registration to the Research Administration Office using the e-mail address riina.vilgats@taltech.ee. or the college director is notified of the submission of a proposal in order to prevent later problems and will be asked for their approval before registering the project.
Core activities
As a rule, proposals comprise four to five essential elements: 1. details of the participants and the budget; 2. scientific background, problem statement, objectives and methodology; 3. work schedule or action plan for the implementation of the project; 4 impact of the project and the path towards the impact; 5. ethical aspects. The divisions and titles vary depending on the call for proposals. Sufficient time must be planned to prepare all the elements separately and separate time must be set aside to ensure coherence of all parts and consistency of terminology and for coordination with colleagues and partners.
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- FID - financial identification form (usually required for NATO or certain EC funded projects) – the signed and ready-to-be-sent form is available in the Research Administration Office. The form can be found HERE.
- Legal Entity form - the signed and ready-to- be-sent form is available in the Research Administration Office. The form can be found HERE.
- Declaration of Honour – to be filled in by the Research Administration Office based on the project, contact person: riina.vilgats@taltech.ee
- Confirmation Letter – to be filled in by the Research Administration Office based on the project, contact person: riina.vilgats@taltech.ee
- an extract from the Criminal Records Database – ordered separately for a project, please notify at least 3 working days before the deadline, contact person: riina.vilgats@taltech.ee
- an extract of entry of the university in the register – ordered separately for a project, please notify the Research Administration Office at least 3 working days before the deadline, contact person riina.vilgats@taltech.ee
- a confirmation letter that the university is aware of the proposal submitted (as a rule, required in case of network projects) – prepared by the Research Administration Office after entry of the proposal in the register of proposals.
- For certain actions (actions funded by the European Commission), the Guidelines for Equal Treatment in force at the university are required. The guidelines have been prepared by the Human Resources Office and can be found here: Guidelines for Equal Treatment and Gender Equality Principles and Action Plan for 2021-2025.
- VAT registration letter, the form can be found HERE
All project proposals must be entered in the document management system Delta no later than 3 working days before submission. To this end, the proposals shall be sent to the e-mail address Riina.Vilgats@taltech.ee, indicating the project title, the total budget of the project, the university’s budget and the name of the project manager and access shall be granted to the contact person from the Research Administration Office in the case of an online application procedure (if technically possible).
NB! The head of the applicant’s structural unit or the college director shall be notified of the submission of a proposal in order to prevent later problems. To this end, the head of the unit shall be informed before registering the proposal (preferably at an early stage of idea development), either by e-mail or orally, of the intention to submit a proposal in accordance with the unit’s internal procedures.
When a proposal is submitted on paper or digitally, it must be ensured that the proposal is submitted by an authorised person:
- projects with the value of up to 60100,000 euros shall be signed by the head of the department or director of the college;
- information on the signatories and authorised persons (Head of Research Administration Office, Vice-Rector for Research) can be found here and
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