Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Until the invitation to submit a tender is sent, the low-value procurement has the status ‘Ettevalmistamisel’ (In preparation):

...

Expand
titleHow to select a CPV code?

CPV kood on riigihangete klassifikaator ehk riigihangete puhul kohaldatav ühtne klassifikatsioonisüsteem, et ühtlustada hankijate poolt lepinguobjektide kirjeldamiseks kasutatavad viited.

CPV eesmärk on standardiseerida ühtse klassifitseerimissüsteemi abil tellijate poolt lepingu esemete kirjeldamisel kasutatavaid termineid, tagades potentsiaalsetele kasutajatele (tellijad, pakkumismenetluse kandidaadid või selles osalevad pakkujad) sobiva abivahendi. Väikeostu koostaja peaks püüdma leida oma vajadustele võimalikult täpselt vastava koodi.

pilt-20250128-130247.pngImage Removedpilt-20250128-130247.pngImage Removed

Näide: Soovime osta ensüüme –

a)      sisestame otsingu reale toote:

pilt-20250128-130350.pngImage Removed

või

b)       otsime valikus koodi, mis on võimalikult täpne:

pilt-20250128-130404.pngImage Removed

CPV koodi pakkujad ei näe, seda on põhiliselt vaja selleks, et ülikoolil endal oleks ülevaade, kui palju mingisse kategooriasse kuuluvaid asju/teenuseid/töid ostetakse, kas hakkame ületame piirmääri ja peaksime tegema järgmiseks taoliseks ostuks eraldi hanke riigihangete registris või oleks hoopis vajalik raamleping. Vajadusel saad ise CPV koodi parandada pakkumuste esitamise tähtajani. Kui CPV koodi on vaja hiljem muuta, siis seda saab teha hangete talitus.code, or the Common Procurement Vocabulary, establishes a single classification system for public procurement aimed at standardising the references used by contracting authorities and entities to describe the subject of procurement contracts. The initiator of the low-value procurement should try to find the code that matches their needs as precisely as possible.

pilt-20250128-130247.pngImage Added

Example: We wish to purchase enzymes –

a)      we enter the product to the search bar:

pilt-20250128-130350.pngImage Added

or

b)       we search for a code from the tree menu that is as precise as possible:

pilt-20250128-130404.pngImage Added

The CPV code will not be visible to the tenderers, it’s main purpose is to give an overview to ourself of how much supplies/services/works are purchased that belong to a certain category, and whether we are close to exceeding the thresholds and should conduct a public procurement in the Public Procurement Register or a framework agreement would be necessary. If necessary, you can correct the CPV code yourself until the time limit for submission of tenders. If the CPV code has to be changed after that, this can be done by the Procurement Division.

You can look at CPV codes in this file, the classification is provided in all EU languages, so you can search the right code here and paste it to VOK (as the search works only in Estonian).

View file
nameCPV koodid.xlsx

Info

Choose the CPV code as precisely as possible!

...

Expand
titleHow to lay down the requirements?

Nõuete all tuleb esitada oma vajaduste ehk hankelepingu eseme detailne kirjeldus, milles on määratletud, mida hankija soovib osta või tellida ja mida pakkuja peab pakkuma. Nõuded tuleb määratleda selgelt ja loogiliselt, esitades hankelepingu eseme kasutusomaduste ja funktsionaalsete nõuete kirjelduse, muuhulgas täpsustades, milleks ostetavat/tellitavat kasutatakse. Funktsionaalseid nõudeid väljendatakse tavaliselt tingimuste ja nõuetena koguse, kvaliteedi, tähtaegade jms osas. Määratleda tuleb miinimum- ja maksimumnõuded. Määratleda võib lõpliku tulemuse, kuid mitte selle saavutamise viisi. Tehnilises kirjelduses ei tohi viidata konkreetsele mudelile või allikale või konkreetsele protsessile või kaubamärkidele, patentidele, tüüpidele, päritolule või tootmisviisile, mis asetaks teatud ettevõtjad või tooted paremasse või halvemasse olukorda. Kõnealune viitamine on lubatud erijuhtudel, kui hankelepingu eset ei ole võimalik piisavalt täpselt ja arusaadavalt kirjeldada. Kõikidele viidetele tuleb sellisel juhul lisada sõnad „või sellega samaväärne”. (vt hankekord p. 2.9) Tehniline kirjeldus peab tagama kõigile ettevõtjatele võrdsed tingimused pakkumuse esitamiseks ega tohi tekitada objektiivselt põhjendamatuid takistusi konkurentsile (RHS § 88 lg Under the requirements you have to provide a detailed description of your needs, i.e. the subject matter of the public contract, which shall define what the contracting authority wishes to purchase or order and what the tenderer must offer. A technical specification shall clearly and logically define the requirements, providing a detailed description of the requirements in terms of performance and functionality of the subject matter of the public contract, specifying, inter alia, what the purchased/ordered item will be used for. Functional requirements typically specify the conditions and criteria that must be met in terms of quantity, quality, deadlines, etc. Minimum and maximum requirements must be defined. The desired end result can be defined, but not the method to achieve it. A technical specification must not refer to a specific make or source, or a particular process, or to trademarks, patents, types or a specific origin or production which would have the effect of favouring or eliminating certain products or economic operators. Such reference shall be permitted, on an exceptional basis, where a sufficiently precise and intelligible description of the subject matter of the contract is not possible. Such references shall be accompanied by the words ‘or equivalent.’ (see clause 2.9 of the Procurement Rules). Technical specifications must ensure that the conditions for the submission of a tender are equal for all tenderers and must not have the effect of creating unjustified obstacles to the opening up of public procurement to competition (PPA § 88 subsection 7).

Note

It is forbidden to refer to a specific make or source, or a particular process, or to trademarks, patents, types or a specific origin or production which would have the effect of favouring or eliminating certain products or economic operators. Such reference shall be permitted, on an exceptional basis, where a sufficiently precise and intelligible description of the subject matter of the contract is not possible and if it is accompanied by the words ‘or equivalent.’

...

Expand
titleAdding a new partner while creating a low-value procurement

Kui sa ei leia valikust sobivat pakkujat, saad kasutada nuppu paremal äärel, et luua uus partner:

pilt-20250130-132255.pngImage Removed

Avaneb uue partneri loomise aken, kus tuleb sisestada andmed kõigisse tärniga lahtritesseIf you cannot find a suitable tenderer from the list, you can use the button Lisa uus partner on the right side to create a new partner:

pilt-20250130-132255.pngImage Added

This will open a dialogue box where you have insert data into all text boxes with a red asterisk (*). Finally, click on the button Loo partner. If you for some reason do not want to create a new partner after all, choose Loobu.

pilt-20250128-134207.pngpilt-20250128-134350.png
Expand
titleAdding a new contact person while creating a low-value procurement

Kui sobiv firma on olemas, aga loetelust ei tule välja õiget kontakti, siis tuleb muuta pakkujat:

pilt-20250128-134515.pngImage Removed

Avaneb aken, kus esmalt on olemasoleva(te) kontakti(de) andmed, keri allapoole kuni jõuad nupuni „Lisa uus kontakt“:

pilt-20250128-134533.pngImage Removed

Seejärel laetakse vorm, kuhu saad lisada uue kontakti andmed, uue kontakti salvestamiseks vajuta nupule „Muuda partnerit“:If a suitable company exists but the appropriate contact person is not in the list, you have to modify the tenderer by clicking on Muuda:

pilt-20250128-134515.pngImage Added

This will open a dialogue box which shows the existing contact(s) at first, scroll down until you reach the button Lisa uus kontakt:

pilt-20250128-134533.pngImage Added

This will load a form where you can enter the details of the new contact person, to save the new contact, click on the button Muuda partnerit. If you do not wish to save your changes, choose Loobu.

pilt-20250128-134548.png
  1. Employees ('Töötajad')

Here you can assign the employee responsible for the low-value procurement, the unit responsible and managers.

...